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Project Organiser (PO)
Project Organiser (PO)
Organiser
The European Institute of Public Administration (EIPA) was created in 1981 on the occasion of the first European Council held in Maastricht and is supported by the EU Member States and the European Commission. Our core mission is to provide a mix of deep insights and practical knowledge about EU policies, to all professionals related to EU public affairs, with the key objective of further improving their skills and capabilities for effective management of the policies. In addition to the Maastricht-based headquarters, EIPA has a centre in Luxembourg: the European Centre for Judges and Lawyers (ECJL).
The position
The EIPA Project Organisation (PO) team in Maastricht supports the implementation of all projects. PO staff take care of planning, execution and logistics of all project activities, and provide administrative support. Cooperating closely with EIPA experts/project leaders, they ensure the coordination with other divisions (Finance, Marketing, Internal Services, etc.). They liaise with clients, external experts, participants and subcontractors/suppliers (e.g. hotels, restaurants, translation/interpretation) and are involved in both the preparation and implementation of projects.
Our new colleague will provide administrative, logistical and organisational assistance for projects and training activities (both contract and open-enrolment). You assist the experts in the organisation of (online) courses and provide online support where necessary. You report directly to the Head of Project Organisation.
Main tasks and responsibilities
As a Project Organiser, your responsibilities include:
- Managing administrative and logistical aspects of training activities.
- Organising both in-person and online training courses, seminars, and conferences.
- Providing administrative and e-learning support to experts and project leaders.
- Assisting in contract preparation and coordination.
- Tracking project progress and overseeing budgets.
- Supporting experts in project delivery.
- Maintaining business relationships with internal and external stakeholders.
- Serving as the primary point of contact for project organisation.
Job requirements
Qualifications and professional experience:
- Higher vocational education.
- Excellent command of English (spoken and written).
- Additional language proficiency in French, German, Italian, Spanish or Dutch is regarded as an asset.
- Proficiency in computer skills and learning tools, particularly Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams).
- At least five years of experience in a similar role.
- Proven Project Cycle Management experience.
- Experience with e-learning tools and preparing online learning materials.
- Experience with Moodle, Mural, Zoom and Webex platforms is beneficial.
Professional skills and competencies:
- Excellent planning and organisational skills.
- Strong oral and written communication abilities.
- Basic project accounting skills.
- Commitment to quality and service excellence.
- Attention to detail and accuracy.
- Problem-solving skills.
- Positive and constructive attitude.
- Ability to work independently.
- Proactive attitude/approach.
- Great sense of responsibility.
What EIPA offers
At EIPA you will have the opportunity to work in a dynamic, international environment with motivated colleagues from all over Europe. EIPA offers competitive employment conditions, including a holiday allowance of 8%, a good pension plan (ABP) and a considerable amount of days off. The starting grade and salary will be aligned with the position’s requirements and will also consider the background and experience of the selected candidate.
Are you interested?
You can apply by sending your CV and a motivational letter in English by email to recruitment@eipa.eu for the attention of Ms An Cazaerck, Head of Human Resources, mentioning the vacancy number V0260 as a reference.
Deadline for applications is 24 March.
For more details on the content of the job you can contact Ms Araceli Barragán, Head of Project Organisation, by email via: a.barragan@eipa.eu.
In the body of the email, please copy in: “I hereby consent that my personal data is processed by EIPA for recruitment purposes” so that we have your written consent to follow up on your application.